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Secondary Training: Thursday, September 19

Training will take place from 4:00pm - 6:00pm in the OUSD Board Room.

The completed "Annual Authorization for School Affiliated Organizations to Fundraise" packet is due to the Deputy Superintendent of Administrative Services at the District Office by Friday, October 11, 2019.

Questions?

Renee Fernandez
Use of Facilities Office
rfernandez@oside.us
760-966-4022

Colette Leyva
Business Services Dept.
colette.leyva@oside.us
760-966-4016

Fundraising in OUSD

training for pto, pta, boosters, ASB

Training will be provided for all PTO, PTA, Booster, and ASB organizations.  The purpose of the training is to review the procedures and guidelines for school fundraising.

Attendance is highly recommended for all groups and staff members including:

  • School PTA/PTO president and treasurer
  • All booster group presidents and treasurers (e.g., athletic boosters, band boosters, drama boosters, etc.)
  • Foundations engaging in fundraising on behalf of OUSD schools
  • All principals and assistant principals
  • All ASB advisors and ASB clerks
  • All athletic directors

Training for elementary sites took place on Tuesday, September 17, 2019.

Training for secondary sites (middle and high school) will on Thursday, September 19, 2019, from 4:00pm - 6:00pm in the OUSD Board Room.

Training materials and presentations are available for review.

Fundraising Procedures

In order to fundraise for an OUSD school site, the following procedures must be followed:

  1. Submit the Annual Authorization for School Affiliated Organizations to Fundraise packet to the Deputy Superintendent of Administrative Services at the District Office by Friday, October 11, 2019.
  2. Submit Use of Facilities applications
  3. Hold fundraiser
  4. Deposit funds into organization's bank account
  5. Donate funds or goods to school site
  6. After the donation, inform families of how much was raised and how it was spent.

Tips and Best Practices

Here are some tips and best practices for successful fundraising:

  • Car washes are not permitted on OUSD grounds due to storm drain requirements and regulations.
  • Avoid potentially dangerous and unsafe activities such as dunk tanks, pie in the face, etc.
  • Emphasize fundraisers that support the whole group, student body, grade level.
  • Be broader and scope and more inclusive.
  • Food items may not be sold on campus between the hours of midnight and 30 minutes after school dismissal.
  • No door-to-door sales by students under the age of 16 unless part of a team or pair, and supervised by an adult.
  • Ensure the fundraising activities are voluntary and not required for student participation in school activities.
  • Governing board members should be the designated receivers of cash payments during activities.
  • Have a governing board member collect funds and another governing member count funds.
  • Avoid carrying over large amounts of funds from one year to the next, unless approved for use for a large project.
  • Spend the current year's funds on the current year's students.