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The completed "Annual Authorization for School Affiliated Organizations to Fundraise" packet is due to the Deputy Superintendent of Administrative Services at the District Office by Wednesday, September 30, 2020.

Online "Use of Facilities" Requests

Due to the COVID-19 pandemic, many uses of the District's facilities are prohibited under state and county public health regulations. While the District will continue receiving applications for facilities use, the District will only accept those applications that are deemed safe and lawful uses of the facilities. Acceptance of any facility use application will be contingent upon the applicant’s certification of compliance with all federal, state and local regulations as well as compliance with pertinent health guidelines. The District reserves the right to limit the number of accepted facilities use applications or to deny use of any district facility if in its discretion the facility cannot be used for the requested use in a safe and legally compliant manner.

general information

Any event taking place on an OUSD site requires an approved "Use of Facilities" request.

A new online process is now in place for requesting facilities through Facilitron.  With Facilitron, requesters are able to digitally view available space, reserve a facility, and make payments through Facilitron.

Each online transaction to reserve a facility will include a 10% service fee.

Events may require OUSD staff to be present and paid (i.e.: custodian, security, etc.).

Facility requests require a minimum of 30 days advance notification and reservation:

  • Requests for OUSD Performing Arts Centers require a minimum of 60 days advance notice and deposit
  • Requests for OUSD stadiums require a minimum of 60 days advance notice, deposit, and OUSD Board of Education approval

Once all information is received in Facilitron, the approval process should take 7 days.

Due to COVID-19, please allow for processing delays.

required documents

The following are required to create a profile and request the use of an OUSD facility:

  • Legal name of Organization
  • EIN (Employee Identification Number) assigned by the IRS
  • Certificate of Liability Insurance for 2020-2021
  • District approval to fundraise for 2020-2021
  • Current W9
  • Form of payment (card, e-check, Paypal, or by mail)